CREATING MEMORIES
TOGETHER

At Amber + Oak Coordinating, we unfold your love story through tangible, unforgettable moments. Our mission is to carry the weight of every wedding day detail so you can experience true peace and serenity — fully present as you walk down the aisle,
creating memories to last a lifetime.

Tailored Services

Every love story is unique, and your wedding deserves the same level of care and attention. Our tailored services — from Day-Of and Month-Of Coordination to wedding décor rentals and additional planning sessions — are designed to handle the details with calm and precision, so you can fully savor each moment of your special day.

Expert Team

With care and attention to every detail, our coordinators help transform your wedding vision into a seamless, unforgettable day. We guide the planning process, help coordinate vendors, and oversee setup, so you can relax and fully enjoy the moments that matter most.

Photo credit: Hillary Leah Photography

Passion

Passion guides everything we do. We pour our hearts into every detail, ensuring your wedding day is seamless, joyful, and uniquely yours. Let us bring your vision to life and create moments you and your guests will cherish forever.

S E R V I C E O F F E R I N G S

Explore our coordination packages and find the perfect fit to help your day flow with grace, joy, and intention.

ADDITIONAL FEES + STAFFING

Some weddings may require extra support or travel accommodations beyond the standard service offerings (as seen above). Below is a breakdown of additional fees and staffing requirements to ensure your day runs smoothly, no matter the size, location, or complexity of your celebration.

For weddings with larger guest counts or multiple locations, additional Assistant Coordinators may be required to ensure smooth event execution, vendor coordination, and guest management. Staffing is based on guest count and event complexity to maintain the high level of support your wedding day deserves.

Assistant Coordinator Pricing & Requirements:

One Assistant Coordinator – $325
- Required for weddings with two locations (ceremony + reception venues).
- Required for weddings with 125+ guests at a single location.

Two Assistant Coordinators – $600
- Required for weddings with 175+ guests at two locations.

ASSISTANT COORDINATOR(S)

TRAVEL FEE

For all weddings located outside a 30-mile radius of Woodstock, GA an additional travel fee (to cover mileage, hotel accommodations, etc.) will be applied.

OUT-OF-STATE WEDDINGS

For weddings held outside of Georgia, a travel fee (as noted above) will apply, and package pricing will likely start above the standard package starting rate to reflect the additional travel days and time away from home.

D A Y - O F
C O O R D I N A T O R

*Pricing starts at $1,075

This package includes up to 10 hours of dedicated wedding day management and execution, ensuring every detail is flawlessly executed:

Seamless wedding day timeline execution
Greeting and directing all vendors upon arrival
Acting as the main point of contact for vendors, guests, and any last-minute needs
Leading and coordinating your rehearsal (up to 1 hour)
Coordination of setup and breakdown of décor*
- *Setup and breakdown of wedding day décor includes reception table décor (linens, place cards, and light table décor), as well as the cake and gift/guestbook tables. For full décor setup, please see our Add-On Services below.

Wedding Planning Support

To help you stay organized before the big day, you’ll also receive:

Access to an editable Master Timeline
A complete Month-by-Month Wedding Planning Checklist
Up to three self-initiated touch points for vendor questions or recommendations

Pre-Wedding Consultation (2-3 weeks in advance)

Before your wedding day celebration, we’ll connect by phone or video to walk through every detail together and ensure Amber + Oak Coordinating is fully aligned with your vision.

The D A Y - O F C O O R D I N A T O R Package is:

Designed for couples who have planned the details themselves but want an experienced coordinator to ensure everything comes together seamlessly on the wedding day. This package allows you and your loved ones to relax, stay present, and enjoy the celebration you’ve worked so hard to create— all while keeping your budget in mind.

M O N T H - O F
C O O R D I N A T O R

*Pricing starts at $1,675

This package includes everything in the Day-Of Coordinator Package, plus the following services starting 30 days prior to your wedding:

Pre-Wedding Coordination

Comprehensive vendor contract review
Distribute timeline(s) and confirm all vendor details one week before the wedding.
Conduct one in-person venue walk-through (up to 1.5 hrs)
Further refine and finalize your master timeline

Wedding Planning Guidance

The Complete Wedding Planning & Organizer Handbook | A comprehensive planning resource covering all essential elements needed to plan your wedding.
Wedding Day Details Guide | A focused document outlining every logistical and design detail that must be implemented on your wedding day.

Wedding Resources

Access to your own comprehensive Wedding Hub, full of tools to guide you through all wedding planning stages, including:

The Bridal Guide
A Guide for Parents of the Groom
Wedding Ceremony Overview

Alignment Meeting (6-8 weeks in advance)

One formal video or in-person alignment meeting (up to 2 hrs), allowing Amber + Oak to help guide, oversee and confirm every detail is perfectly in place as your wedding day approaches.

The M O N T H - O F C O O R D I N A T O R Package is:

Designed for couples who have thoughtfully managed the majority of their planning, but desire experienced support during the final weeks and full support on their wedding day. Our goal is to take on the weight of last-minute details, so you and your fiancé can experience peace and serenity as your wedding day approaches.

A D D - O N S E R V I C E S

FULL DAY-OF DECOR SETUP | $325

For full day-of décor setup, an additional fee will apply to cover the cost of the extra staff required to handle all elements of your wedding décor, including:

Ceremony Archway
Aisle Décor
Reception Table and Chair Setup
Memorial Table
Signage
Favors

This ensures that every detail is carefully arranged and ready for your celebration, so you can enjoy your day without worrying about setup.

MONTHLY PLANNING CONSULTATIONS | $125 (per month)

This service is designed for couples who are planning their wedding at least 4+ months in advance. Scheduled monthly check-ins provide accountability and guidance, helping ensure that all details are booked and planned at the right pace throughout your engagement.

During each 90-minute check-in, we will walk through Amber + Oak’s Complete Wedding Planning Checklist in detail, setting deadlines, confirming open items, and addressing any questions. These monthly sessions create a strong foundation for our partnership and help set you up for a smooth and successful countdown to your wedding.

WEDDING RENTALS

We know that sourcing, organizing, and setting up wedding décor can be one of the most time-consuming and stressful parts of planning your special day. From coordinating linens and table settings to arranging ceremony details and decorative touches, it can quickly become overwhelming. That’s why we’re thrilled to offer a curated collection of wedding day rental items at a fraction of the cost, designed to simplify the process and take the stress out of décor setup.

Our selection is designed to help you create the perfect atmosphere for your special day. For more information on renting our wedding décor, please visit our Wedding Rentals page.

HAVE SOMETHING ELSE IN MIND?

Share your vision and we’ll work out the best plan for your special day.

GET IN TOUCH

CREATING MEMORIES TOGETHER

At Amber + Oak Coordinating, we unfold your love story through tangible, unforgettable moments. Our mission is to carry the weight of every wedding day detail so you can experience true peace and serenity — fully present as you walk down the aisle, creating memories to last a lifetime.